How Cauchy Group put leave, workload and reviews into one system, across four divisions and three countries
A distributed engineering, design and consulting group replaced spreadsheets, email threads and a shared calendar with one weekly rhythm, without adding a meeting.
- Company
- Cauchy Group
- Size
- ~15 people
- Divisions
- Consult · CAE · Digital · Design
- Locations
- South Africa · France · UK
- Industry
- Engineering and software services
- 20%
- Reduction in admin time
- About 2–3 hours a week across the team
- 92%
- Sync-In participation
- Weekly check-ins completed
- 0
- Extra meetings added
- Workload visible without a status call
- +21
- Points of employee satisfaction
- From 68% to 89%
Cauchy Group
A multi-service group bridging the physical and digital world, based in South Africa, France and the United Kingdom.
- ~15
- People
- Across four divisions
- 3
- Countries
- South Africa, France and the UK
- 25+
- Years
- Combined experience
- Hybrid
- Work model
- Distributed and flexible
Founded in 2020, six years running, to bridge engineering and software.
Expanded operations into three countries, enhancing global collaboration and innovation.
Industry accolades for excellence in multidisciplinary engineering and software solutions.
Growing fast, tracked on spreadsheets
As Cauchy Group scaled across four divisions and three countries, priorities, leave and performance data lived in separate places, invisible to leadership until something broke.
- 01Fragmented tools per division
- 02No visibility into workload balance
- 03Leave tracked manually
- 04Reviews run ad-hoc
- 05Ideas lost between teams
To pull this into one system, Cauchy Group looked at a few established HR and people-management platforms. Those were a heavier way of working than the group wanted. Teamistry was the leaner, more flexible fit: simple to adopt, and built for the practical needs of a growing, distributed team.
Leave, finally in one place
Requests moved through email, chat and paper trails across four divisions, with no shared calendar.
One leave calendar per team, with balances, approvals and who’s away visible to everyone instantly.
Approval time dropped and leadership reports real peace of mind on coverage planning.
Before Teamistry, our approach to leave was unoptimized and disorganized, kept in a shared document and calendar. This made it hard to get a clear view of totals or who was away.
Now it’s properly tracked and easy to see at a glance. That alone has given us real peace of mind.
Real-time visibility on workload and location
Managers had no early signal when someone was stretched, until performance slipped.
A weekly check-in of under 2 minutes captures workload (Available to Maxed), location (remote, office, travel, leave) and open blockers per person.
Workload is visible without a single status meeting.
Sync-In gives every team lead a real sense of who’s stretched before it becomes a resignation conversation. Weekly planning got lighter, not heavier.
Appraisals that happen continuously
Reviews were an annual scramble, with no goals tracked in between.
Elevate runs lean, continuous appraisals against live goals, with self- and team-lead reviews side by side.
Review cycles run on schedule, with completion tracked per division.
Goals that connect company to person
Objectives existed at the division level but rarely connected to what a person worked on day to day.
Horizon links organisation, team and individual goals with owners, milestones and deliverables in one map.
A team member can trace weekly work back to a company objective.
Ideas that get shipped
Business development ideas and process improvements were shared in passing and rarely followed up.
In Spark Zone, anyone can submit, vote on and track ideas by category: business development, process, innovation.
Cauchy has a running backlog and ideas already shipped as internal processes.
Before and after
About 20% less time on admin
Cauchy Group reports that routine administration and coordination is down by around 20% since Teamistry, about 2–3 hours a week across the team. People management now lives in one place, so less of the week goes to chasing updates and more of it goes to the work.
Employee satisfaction, up 21 points
Cauchy Group reports employee satisfaction up from 68% to 89% over six months, gathered from bi-monthly surveys.
They trace the rise to three changes. Workload was redistributed when it was out of balance. People shared priorities and blockers at the start of the week, so the team could align and get unblocked. And they could see how their own work lined up with the organisation's goals.
We can finally see workload and leave across every division from one screen, instead of asking each lead separately.
Etienne van der LindeCEO, Cauchy GroupReady to build a better distributed team?
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